Financial Project Manager (IT@JH Administration & Finance)

IT@JH Administration and Finance is seeking an experienced, temporary Financial Project Manager to assist with the coordination and execution of a portfolio of high-priority financial initiatives. This temporary engagement is needed now to provide additional capacity, reduce execution risk, and maintain momentum across concurrent finance priorities during a concentrated period of budget redesign, system support, and capital planning. Working under the direction of initiative owners and finance leadership, this role will contribute to the redesign of the budget structure for Utilities LLC, provide financial process and planning support for the Student System replacement, and assist with facility project planning for the new Research Compute facility. Expected contributions include supporting the development of a leadership-ready budget structure, documenting financial workflows, preparing components of a clear capital budget framework, and producing recurring reporting materials that support timely decisions.

Specific Duties and Responsibilities

• Oversee and direct the scope of projects, including goals, timelines, budgets, and objectives.

• Oversee and execute project plans, budgets, timelines, and risk mitigation strategies, and monitor and report on progress and outcomes.

• Complete activities/deliverables required to complete the projects, including analysis, benchmarking, data collection, and deliverable development.

• Identify and resolve conflicts, challenges, or barriers that may arise during the project lifecycle and escalate them as appropriate.

• Serve in various project roles as necessary to fill gaps and ensure projects proceed as needed.

• May oversee project teams and resources, including project managers and staff from other departments.

• Oversee key project deliverables, including project plans, budgets, timelines, status reports, presentation materials, reports, and risk mitigation strategies.

• Participate in the risk, issue, and change resolution process, and work with other leaders to take corrective action as needed.

• Serve as a key decision-maker for the projects.

• Interface with key leaders to help define project priorities and communicate project risks, issues, and opportunities.

• Monitor KPIs for special projects, reporting progress and status to senior leaders.

• Oversee and collaborate with project teams and resources, including project managers and staff from other departments.

• Draft project deliverables, including written reports, presentations, spreadsheets, and data visualizations.

• Collaborate with project managers and staff outside of the assigned area to implement the project management methodology and best practices to positively impact the institution and support the strategic initiatives.

• Assist with coaching and mentoring other project management practitioners and share knowledge of best practices.

In addition to the Duties Described Above

Budget Redesign – Utilities LLC

• Support an end-to-end review of the Utilities LLC budget structure, funding alignment between Johns Hopkins University and Health System, reporting hierarchies, and implementation documentation.
• Work with Utilities LLC finance and operations leadership to document current-state gaps, gather input on decision points, and help develop recommendations for an improved target-state budgeting process.
• Assist in developing standardized budgeting workflows, templates, approval paths, and control points to support consistent planning and reporting.
• Assist in developing and implementing changes to the Technology User Fee model, where applicable.

Student System Financial Support

• Support the development of a clear financial plan and reporting routines for the Student System workstream, including recurring updates for leadership review.
• Analyze budget allocations and provide information to help initiative owners align funding with institutional priorities and operating needs.
• Assist Student System stakeholders in documenting financial requirements, tracking open issues, and preparing information needed for timely decisions.
• Prepare concise budget-to-actual reporting, variance explanations, and financial summaries suitable for leadership review Capital Project Programming.

Research Compute Facility

• Support the financial and construction programming phase for the new Research Compute capital project by preparing baseline capital budget materials, documenting funding source assumptions, and maintaining cost estimate documentation.
• Work with architects, engineers, finance leaders, and project stakeholders to document facility requirements and support development of a governance-ready capital budget framework.
• Prepare cash flow projections, funding schedules, and financial models for review by initiative owners and finance leadership to support approval sequencing, affordability review, and project planning.
• Assist in preparing capital project materials for governance or board review, including summaries of assumptions, risks, funding requirements, and decision points.
• Track project financials against budget through the programming and early design phases, including for gift funding sources.

Cross-Functional & General Duties

• Provide coordination support across the three initiatives, helping maintain consistency in financial methodology and reporting under the direction of initiative owners.
• Prepare draft status updates, decision logs, and leadership summaries that show progress, risks, dependencies, and items requiring action.
• Track risks, dependencies, and resource needs across projects and bring them to the attention of initiative owners for review and escalation as appropriate.
• Perform assigned work in accordance with organizational financial policies, procurement guidelines, and relevant regulatory requirements, raising questions or concerns to the appropriate owner.
• Success will be measured by the quality and timeliness of assigned deliverables, reporting support, variance analysis, workflow documentation, and capital planning materials provided to initiative owners and leadership.
• Assist with change management activities and stakeholder communications as directed by initiative owners.

• Bachelor’s Degree in Finance, Accounting, Business, or related field.
• Five years related experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Experience supporting higher education financial systems (e.g., student information systems, tuition/fee budgeting).
• Experience with capital project finance, construction/facilities budgeting, or capital planning for research or laboratory facilities.
• PMP certification or equivalent project management credential.
• Experience working in a temporary/consulting capacity with multiple simultaneous stakeholders.

Technical Qualifications & Specialized Certifications

• Demonstrated ability to use Microsoft Office Suite software applications, along with a general understanding of HRIS applications to retrieve data for reporting and analysis.
• Knowledge of SmartSheet or comparable project planning software.

Classified Title: Financial Project Manager
Job Posting Title (Working Title): Financial Project Manager (IT@JH Administration & Finance)

Role/Level/Range: ATP/04/PE

Starting Salary Range: $36.12 - $63.22 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: Varies
FLSA Status: Exempt
Location: Remote
Department name: IT@JH Administration and Finance
Personnel area: University Administration

Originally posted on Himalayas