Executive Assistant

Toplent · Philippines · posted today ago

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About this role

🌟 About the Job

Toplent helps companies scale faster by connecting them with exceptional remote professionals from SEA, LATAM, and South Africa. We are currently collaborating with a client who is looking for a highly organized and proactive Executive Assistant to join their team on a full-time remote basis.

In this role, you’ll provide high-level administrative support to executives, ensuring smooth day-to-day operations, effective communication, and efficient time management.

💼 Responsibilities:

📅 Manage and optimize executives’ calendars, appointments, and scheduling
✉️ Handle email inboxes, correspondence, and communication on behalf of executives
📊 Prepare reports, presentations, and meeting materials as needed
📝 Take detailed meeting notes, track action items, and follow up on deliverables
🔍 Conduct research and compile information to support executive decision-making
🤝 Coordinate with internal teams and external stakeholders to ensure seamless communication
🌍 Organize travel arrangements, itineraries, and logistics
⚡ Anticipate executives’ needs, proactively resolving issues before they arise
🔒 Maintain confidentiality and handle sensitive information with discretion

🛠️ Required Skills:

✅ Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
⏱️ Exceptional organizational and time-management skills with the ability to multitask effectively
💬 Excellent written and verbal communication skills in English
💻 Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
📊 Strong attention to detail with the ability to prioritize tasks in a fast-paced environment
🌍 Comfortable working in a remote and multicultural team setting
🤝 Professionalism, discretion, and a proactive problem-solving mindset