Executive Assistant

The Consultant Agency · Philippines · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

About the Role

We are looking for experienced Executive Assistants with strong CRM experience to support business owners, executives, and growing teams across a range of industries.

The ideal candidate is highly organised, proactive, tech-savvy, and confident managing both executive-level administrative tasks and CRM-related responsibilities.

Key Responsibilities

Manage calendars, emails, meetings, appointments, and follow-ups
Maintain and update CRM systems and client databases
Manage contacts, leads, opportunities, pipelines, and activities
Track client communications, tasks, and follow-ups
Prepare CRM reports and maintain accurate records
Assist with lead and pipeline management
Coordinate with clients, prospects, team members, and other stakeholders
Prepare documents, reports, presentations, and spreadsheets
Conduct research and organise information
Maintain digital files and business records
Assist with general administrative and operational tasks
Proactively follow up on outstanding tasks and deadlines

Requirements

Have experience
as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar role
Strong hands-on experience with CRM systems
Experience managing client information, leads, contacts, pipelines, and follow-ups
Excellent written and verbal English communication
Strong organisational and time-management skills
High attention to detail
Proactive and able to work independently
Comfortable working with multiple software platforms
Proficient in Microsoft 365 and/or Google Workspace
Reliable internet connection and suitable work-from-home setup

CRM Experience

Experience with platforms such as HubSpot, Salesforce, Zoho CRM, Pipedrive, GoHighLevel, Monday.com, or similar systems is highly valued.

We are particularly interested in candidates who have
used CRM systems as part of their regular day-to-day responsibilities, rather than candidates with only basic exposure.