Executive Assistant

Open Look Business Solutions Inc. · Philippines · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

Please note: We only process applications submitted through this link.

To start your application, please submit through the link below:

Position Overview:

We are seeking a skilled and professional Executive Virtual Assistant to support our executive leadership team. This role involves managing administrative tasks, preparing high-quality presentation materials, and serving as a point of contact for clients and stakeholders. The ideal candidate will have excellent organizational and communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

Key Responsibilities

Administrative and Scheduling Support

Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
Handle correspondence, including drafting emails, memos, and other communications on behalf of the executive.
Maintain organized records and ensure timely follow-ups on tasks and deadlines.

Presentation Preparation

Create, edit, and format professional presentations and reports for internal and external meetings.
Conduct research, gather data, and ensure accuracy and alignment with organizational branding.
Collaborate with internal teams to obtain necessary content for presentation materials.

Client Interaction

Serve as a liaison between the executive and clients and partners.
Professionally represent the executive during client-facing interactions during virtual meetings.
Facilitate communication and ensure prompt resolution of client inquiries and concerns.

Event and Meeting Coordination

Assist in planning and coordinating meetings, events, and client engagements.
Prepare agendas, meeting notes, and action items as required.
Ensure the smooth execution of presentations and client meetings.

Qualifications

Bachelors degree or equivalent experience in business administration or a related field.
Proven experience as an Executive Assistant or in a similar role.
Experience in preparing client-facing presentations or materials.
Familiarity with project management tools and processes.
Strong attention to detail and problem-solving abilities.