Email Marketing Operations Assistant

Decentralized Masters · United States · posted today ago

marketing operations qa remote jobs in united states

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About this role

About Future Finance

Future Finance is building the next generation of financial media: a daily newsletter that makes markets, investing, economics, and wealth creation engaging, actionable, and easy to understand for a modern audience.

Our goal is simple: become a daily habit for ambitious professionals who want to become smarter investors and better-informed consumers of financial information.

We're not going to out-spend our way to an audience. We're going to out-think, out-create, and out-connect everyone else in this space.

The Role

We're looking for a highly organized, detail-oriented assistant to support the day-to-day execution of our email marketing campaigns across multiple brands.

This is primarily an execution and operations role, not a copywriting or strategy role. Your responsibility will be to ensure campaigns are loaded, checked, scheduled, and sent accurately and on time.

Key Responsibilities

Load and schedule 7 Future Finance campaigns per week on ActiveCampaign / Iterable (free newsletter).
Load and schedule 5 paid newsletter campaigns per week on Beehiiv.
Assist with scheduling 1–2 daily email broadcasts for Decentralized Masters.
Upload provided copy, subject lines, preview text, images, and links.
Ensure campaigns are sent to the correct audience segments at the correct times.
Thoroughly QA emails before scheduling, including formatting, links, tracking, segmentation, and send settings.
Maintain campaign calendars and trackers.
Flag missing information, inconsistencies, or potential mistakes before campaigns go live.
Assist with last-minute scheduling changes when needed.
Schedule/segment SMS broadcasts as we roll out SMS campaigns

Requirements

Who You Are

Attention to detail is the #1 priority for this role. We're looking for someone who takes ownership of their work and can be trusted to execute accurately without constant supervision.

Key qualities:

Excellent attention to detail: Catches mistakes in links, formatting, targeting, scheduling, Messaging (user experience), etc.
Ownership and good judgment: Doesn't blindly follow instructions. Proactively flags anything that looks incorrect or unusual and asks questions when needed.
Reliability: Consistently meets deadlines and ensures campaigns are ready on time.
Organization: Can manage multiple brands, campaigns, and schedules without letting things slip.
Ability to follow processes: Comfortable working with SOPs, checklists, and established workflows.
Proactive communication: Flags blockers early rather than waiting until the last minute.
Independent execution: Can take responsibility for recurring tasks after training.
Tech-savvy and trainable: Comfortable learning new software and picking up tools quickly.

Experience Requirements

Prior experience with email marketing platforms is NOT required. We're happy to train the right person.

Experience with ActiveCampaign, Iterable, Beehiiv, or similar email marketing platforms is a plus, but what matters most is being detail-oriented, reliable, tech-savvy, and a fast learner.

What You Won't Be Responsible For

Writing email copy or subject lines
Developing email marketing strategies
Creating offers or promotional campaigns

All copy, creative assets, and campaign instructions will be provided by the marketing team. Your role is to ensure everything is executed correctly.

Availability: Must be available and responsive between 9:00 AM and 3:00 PM Eastern Time (ET) on working days to coordinate campaign scheduling, handle time-sensitive requests, and make any necessary adjustments.