AOS - Recruitment Virtual Assistant - Nightshift

About Our Client
Our client is a specialist GTM, Marketing, Product and Operations recruitment firm for high-growth SaaS and tech companies globally. Trusted by startups backed by top-tier venture capital firms including Sequoia, a16z, Benchmark and Y Combinator, the team operates on a quality first, consultative model with a near 1:1 submit-to-hire ratio and 100+ successful placements. Their positioning is clear: top 1% talent, not volume.

About the Role
This is a critical operational support role within the recruitment team. Reporting directly to the Operations Lead, you will provide end-to-end VA recruitment support across sourcing, candidate research, market mapping, documentation, and CRM administration. This is not a pure recruiter or sourcing-only role. We are looking for someone with a VA mindset —
strong recruitment operations experience, solid general admin capability, and the communication and initiative to thrive in a fast-paced, entrepreneurial environment.

Key Responsibilities
• Source and research candidates across SaaS, Marketing, and IT sectors for US market roles
• Build and maintain talent pipelines through market mapping
• Maintain and update Recruit CRM with accurate candidate, role, and pipeline information
• Prepare and format candidate shortlists and summaries for the recruitment team
• Attend client intake calls as a note-taker — supporting the team, not leading calls
• Handle documentation, process notes, and general recruitment administration
• Liaise professionally with internal team members across US and international time zones
• Support ad hoc tasks as directed by the Operations Lead

What You'll Bring
Experience & Background
• Minimum 3–4 years of total experience, with at least 2 years in end-to-end recruiting or in a recruitment support capacity — in a VA context
• Industry background in SaaS, Marketing, or IT — healthcare and other unrelated experience is not a fit for this role
• Recent US market experience — you understand the nuances of recruiting for US-based

clients

• A genuine mix of VA, general admin, and recruiting skills — not purely a sourcer or recruiter
  Communication & Personality
  • Strong English — clear and confident in written and verbal communication
  • Outspoken and direct — you proactively flag capacity issues and push back professionally
  when needed
  • Flexible and adaptable — comfortable with shifting priorities and ad hoc tasks
  • Polished, professional LinkedIn profile (reviewed as part of the selection process)

Nice to Have

• Experience with Recruit CRM

• Bookkeeping or accounts reconciliation experience
  • Familiarity with AI and automation tools — Claude Cowork or similar integration platforms

What Success Looks Like
• Consistent, high-quality sourcing output with minimal rework
• Proactive communication — status updates without prompting, blockers flagged early
• CRM and documentation kept current and accurate at all times
• Tasks completed within agreed timelines; clear escalation when timelines are at risk
• Smooth integration with the Operations Lead's workflow and the broader team

Originally posted on Himalayas