Accountant
About this role
Type: Full-time (with at least 5-6 hours of overlap in CST)
Location: Remote, India
Company:Sanctuary
Compensation: up to $2000 USD per month
About us
Sanctuary builds nature - led, wellness - centered communities that feel alive. Our first 135-acre residential community in the Texas Hill Country is designed with:
🌱 Non-toxic materials
💧 Clean water and filtration systems
⚡ EMF-conscious design
🌿 135 acres of preserved land and eco - sensitive planning
🏗️ Masonry construction
We are a global team (spread across 8 countries) of designers, architects, engineers, and dreamers building spaces that restore and inspire. For us, it’s not just where people live - it’s how they live.
Our vision is to bring Sanctuary to major cities around the world: healthy, sovereign communities that sit on the edges of every modern metropolis.
The role
Sanctuary is a US-based construction and development company operating across 7 to 8 US entities with different payment structures, plus an India entity based in Delhi. We are looking for a precise, ownership-driven Accountant to own the books for both our US and India entities.
Your first major task will be reconciling Sanctuary’s financial records in QuickBooks across the past 3 years. That means reviewing historical records, identifying discrepancies, and getting everything fully reconciled and up to date. From there, you will assist our finance team and own day-to-day accounting, payables, cash flow, and compliance across both countries.
This role is for someone who can walk into a fast-moving environment, figure out what needs to be done, and do it. If you need step-by-step direction or a ready-made SOP on day one, this role is not for you.
This is not a clock-in, clock-out role.
It is not basic bookkeeping.
It is not consolidating numbers someone else has already organized.
What you’ll own
Full ownership of the books across all US entities in QuickBooks Online and the India entity in Tally: entries, categorization, and accuracy
Reconciling the past 3 years of records: backtracking all invoices paid to date, identifying outstanding amounts, and flagging what is still owed, to whom, and by when
Tracking and managing all incoming and outgoing invoices across entities, including construction-side payments previously managed by the team
Accounts payable end to end: knowing exactly which payments are due, to whom, and when
Intercompany transactions and reconciliation between the US and India entities
Consolidation of books of accounts between holding companies and subsidiaries
Supporting the team in maintaining a forward-looking cash flow tracker so the team always knows what payments are coming and can communicate proactively with consultants and vendors if timelines shift
Reconciling bank transactions, payment confirmations, and internal records regularly and accurately, with no missed entries and no approximations
India payroll bookkeeping and coordination on statutory compliance (PF, ESI, TDS, PT, MCA filings) end to end, including coordination with any vendors on ground.
Supporting documentation for construction draw applications and other external financial processes
Flagging gaps, inconsistencies, and risks before they become problems
What we’re looking for
4 to 8 years of full-cycle accounting experience across both India and US books. That means not just bookkeeping and not just compliance, but both.
Deep proficiency in QuickBooks Online (non-negotiable)
Strong working knowledge of Tally
Hands-on experience handling India statutory payroll compliance (PF, ESI, TDS, PT) yourself, not just overseeing a CA or vendor who does it
Experience in managing accounts and consolidation for multiple entities simultaneously
Obsessive attention to detail: you don’t miss large entries, and you don’t miss small ones either
Strong written and verbal English. You will coordinate regularly with US-based founders and consultants.
Strong Excel or Google Sheets skills, and high comfort using AI tools to automate and streamline workflows
Experience with US real estate or construction accounting, including draw applications
What success looks like
At 30 days:
You have gone through QuickBooks across all active US entities and the India entity’s books, and you know exactly what is in there and what is not
You have a clear, accurate picture of every outstanding invoice: who is owed, how much, and since when
You know the India entity’s compliance calendar and its current status
You have flagged anything broken, missing, or at risk
You have started building a cash flow tracker the team can actually use to plan and communicate future payments
The team now relies on your support in obtaining and updating the numbers in the cash flow tracker.
At 90 days:
The 3-year reconciliation is complete, or on a clear path to completion with known gaps documented
Books across both countries are current, and month-end is running on your own rhythm
The team no longer has to chase you. You are the one coming to them.
Who this role is for
You find a messy set of books and feel the urge to fix it, not avoid it.
You are highly proactive, communicate smartly and very proactively, own your mistakes, and don’t let things fall through the cracks.
You catch things others miss.
You look at a situation and figure out what to do next
You don't just flag a problem and pass it on. You think through possible solutions, come with a proposed approach, and check if you're heading in the right direction rather than relying on the team to figure it out for you.
You understand that in a company like this, being late is sometimes unavoidable, but being silent about it is not acceptable.
Originally posted on Himalayas
