Virtual Executive Assistant

About Bloom Talent

Bloom Talent, an initiative of The Bloom Africa, connects trained, certified African women professionals with growing companies around the world. We handle sourcing, vetting and career support, so every professional we place earns a dollar-denominated salary with a clear path to growth.

About the role

We are hiring a Virtual Executive Assistant to provide administrative and operational support to a founder overseeing multiple businesses.

You will protect the Founder’s time, keep work moving, and follow through on client, business and assigned personal administrative matters. You will also handle routine client communication, keep records accurate and help with systems and marketing.

What you’ll do

• Manage calendars, appointments, deadlines, reminders and travel as assigned.
• Prepare agendas, meeting notes and action items, and keep a current priorities list.
• Organize email, documents and records, and support occasional personal admin requests.
• Keep accurate records of clients, vendors, leads, contracts, invoices and pending items.
• Draft documents, proposals, checklists and research summaries for review.
• Flag gaps and recommend ways to streamline recurring work.
• Handle routine communication with clients, prospects and vendors within approved guidelines.
• Acknowledge inquiries promptly and follow up on proposals and unanswered messages.
• Provide a regular summary of client communications, pending matters and next steps.
• Keep tasks current in Asana and Google Workspace.
• Assist with website updates, social media, online listings and lead tracking.
• Send a daily status update covering work completed, work in progress, obstacles and next steps.

What you bring

• Experience supporting an executive, founder or small business owner.
• Strong written and verbal communication, organization and follow-up.
• Proficiency in Google Workspace, and willingness to learn Asana.
• Discretion with confidential information and dependable follow-through.
• Working equipment, reliable internet and a backup plan, such as mobile data.

Role details

• Full-time and fully remote, 40 hours a week.
• Monday to Friday, 9:00 AM to 5:00 PM Atlanta, GA time (Eastern Time).
• Online and responsive throughout the workday, with WhatsApp or Slack as the main channel and a phone call or text as backup.
• If internet, power or another issue affects your availability, notify the Founder right away by the backup method.
• Open to women based in Nigeria, Ghana and Kenya..
• Selected candidates complete Path to Bloom, Bloom Talent’s professional certification, before starting.

How to apply

Apply by November 13, 2026. Include your CV and a short note on the founders or executives you have supported and the kind of work you handled for them.

Application should only be submitted via this link (no emails)

Originally posted on Himalayas