Virtual Assistant

At Dentons Europe Services in Prague, we embrace a culture of collaboration and continuous improvement. Our team of professionals is dedicated to collaborating seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more to support legal teams in managing large volumes of data, ensuring accuracy, and enhancing the overall legal process.

Job overview

Dentons is seeking a proactive and highly organised Virtual Assistant to provide high-quality administrative, organisational and coordination support to Lawyers and Business Professionals across the Europe Region. You will help stakeholders manage their day-to-day activities efficiently, delivering timely support across calendar management, document production, meeting coordination and business services processes. Working with colleagues across multiple jurisdictions, you will contribute to a consistent, responsive and client-focused service.

Key Responsibilities

• Manage calendars, appointments, meetings, conferences and travel arrangements, including coordination across multiple time zones.
• Prepare itineraries, agendas, presentations, reports, spreadsheets and other business documentation.
• Draft, edit, format, proofread, translate and transcribe documents and correspondence, ensuring compliance with Firm standards.
• Monitor inboxes, support routine correspondence and coordinate follow-up actions to ensure administrative requests are completed on time.
• Maintain electronic filing and document-management systems, including Filesite and Dentons Direct, and support accurate record keeping.
• Coordinate with Business Services teams on processes relating to matter opening, conflict checks, billing and invoicing.
• Work with Risk, Finance, Billing, OGC, HR, BD and Marketing teams to facilitate timely completion of workflows and requests.
• Collaborate with other Virtual Assistants to maintain service continuity, balance workloads and provide cover during absences or peak periods.

Requirements

• One to three years’ experience in an administrative, executive assistant, secretarial, coordination or business support role. Experience in a professional services, legal, corporate or international environment is preferred.
• Experience supporting multiple stakeholders, managing competing priorities and coordinating complex administrative processes.
• Strong Microsoft Outlook, Word, PowerPoint and Excel skills, together with document formatting and proofreading capabilities.
• Familiarity with document-management systems, virtual collaboration tools and remote working environments.
• Excellent communication, organisation, prioritisation and time-management skills, with a high level of attention to detail.
• A proactive, reliable and collaborative approach, with discretion, sound judgement and the ability to remain effective under pressure.
• A degree, or ongoing studies, in Law, Business Administration, Finance or a related discipline is preferred.

Benefits

• 5 weeks of vacation
• 3 sick days
• Meal allowance of CZK 110/day
• Home office allowance of CZK 4,70/hour
• Multisport card worth CZK 420 and/or Multipass card (Flexi pass) worth CZK 500 per month

Originally posted on Himalayas