Virtual Assistant - AI

Assist World · Philippines, South Africa · $1k – $1k · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

About the Company

We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.

Role Overview

We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.

Key Responsibilities

Email Management

Monitor and triage the inbox daily, flagging urgent or high-priority items
Draft, proofread, and send responses on the founder's behalf where appropriate
Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter
Follow up on outstanding emails to keep threads moving

Calendar Management

Schedule, confirm, and reschedule meetings across time zones
Proactively resolve scheduling conflicts and keep the calendar up to date
Prepare the founder with agendas or relevant context ahead of meetings
Coordinate with external parties to arrange calls and meetings

Event Planning & Research

Research relevant industry events, conferences, and meetups worth attending or sponsoring
Handle logistics: registrations, travel coordination, and scheduling around events
Put together event briefs/summaries with recommendations

Customer & Market Research

Gather background research on existing customers ahead of check-ins or renewals
Research potential new customers and compile findings into organized briefs
Note: this is a research and preparation function only — no cold calling or outbound outreach is required

Project & Issue Tracking

Support light project and issue tracking in Linear
Help keep tickets, tasks, and statuses organized and up to date

General Administrative Support

Take on ad hoc administrative tasks as they come up
Help build and document simple processes (SOPs) for recurring tasks
Take on additional responsibilities over time as the role grows

Requirements

Prior experience with a project management or issue-tracking tool (e.g., Linear, Asana, Jira, Trello); Linear experience is a plus but not required
Prior experience managing email and calendars for an executive or founder
Strong written and verbal English communication skills
Highly organized, with strong attention to detail and follow-through
Comfortable working independently and learning new tools/processes with minimal hand-holding