Specialist, Meeting Services -- Project Manager
About this role
When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
🎯 An Exciting Opportunity in Congress & Event Management
Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.
📌 About the Role
You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.
🔑 Key Responsibilities
Congress & Event Management
Lead congress delivery across all operational phases
Oversee delegate travel and international meeting logistics
Conduct site visits and manage on-site delivery
Recommend venues and ensure compliance with industry guidelines
Project Execution
Lead project planning and maintain oversight of deliverables
Manage supplier communication and resolve issues proactively
Meet tight deadlines and provide quality control guidance
Client Relationship Management
Manage client expectations and scope changes
Attend and lead client meetings and provide regular status updates
Identify opportunities for follow-on business
Finance & Budget Management
Ensure accurate project scoping and budget management
Monitor profitability and financial compliance
Communicate cost implications to management
Specialized Knowledge
Maintain expertise in virtual meeting platforms and registration tools
Stay current on industry knowledge, SOPs, and supplier landscape
Work with minimal supervision and provide cover for Senior Specialist
✅ Essential Requirements
Congress & Event Management Experience (REQUIRED)
Proven conference and event organization experience
Relevant experience in pharmaceutical, clinical research, or healthcare
Demonstrated ability to manage meetings on time with high quality
Strong understanding of international congress logistics
Core Skills & Competencies
Client-focused approach with professional communication skills
Strong problem-solving and organizational abilities
Technical expertise in meeting management tools and registration software
Proficiency with Word, Excel, and PowerPoint
Flexible attitude and willingness to work in matrix environments
Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence
Education
Bachelor's Degree (REQUIRED)
🌟 Why Join Parexel's Meeting Services Team?
Lead complex, high-profile projects in clinical research and pharma
Work with prestigious international clients
Develop expertise in a specialized, growing field
Collaborate with talented colleagues across Account Management and Operations
Make real impact on critical industry events
🚀 Ready to Make Your Mark?
If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.
Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Originally posted on Himalayas
