Remote Executive Assistant - Operations, Data & Project Support

FreedUp · Mexico · $1k – $2k · posted 689mo ago

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About this role

FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you!

Responsibilities:

As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion.

You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects.

This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management.

Location: This is a fully remote position.

Job Type: Full-Time

Salary: 1,000-1,600 (based on experience)

Requirements

3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant
Proven experience with process documentation, system building, or SOP creation
Strong skills in data gathering, report preparation, and project tracking
Experience with Notion or similar knowledge management tools (must be willing to learn quickly)
Familiarity with Google Workspace, especially Sheets for reporting
Excellent organizational and prioritization abilities
Outstanding written and verbal communication skills
Ability to operate autonomously and proactively
High comfort in tech-driven environments and learning new platforms
Experience coordinating cross-functional stakeholders
Ability to maintain confidentiality and handle sensitive information
Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Key Responsibilities

Systems & Process Development: Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business
Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste, Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards
Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables
CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts
Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics
Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage