Remote Executive Assistant / Contracts & Operations Support (LATAM)

FreedUp · Mexico · $1k – $2k · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: contracts and proposals, invoicing, vendor onboarding, and light HR/payroll administration.

This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information.

Location: Fully Remote (Brazil, Mexico, or Colombia)
Job Type: Full-Time
Salary: $1,000 - $1,700 per month (based on experience)

Requirements

3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity
Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained
Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.)
Exposure to payroll/PEO administration a plus
Familiarity with HubSpot or similar CRM/marketing tools
High discretion with confidential client and financial information — this firm works with enterprise clients on privacy/compliance matters
Excellent written English and strong attention to small details (this founder is exacting about precision)

Key Responsibilities

Contracts & Proposals

Turn approved proposals into SOWs and manage the MSA process
Track and manage redlines back-and-forth with clients; maintain organized contract records

Invoicing & Vendor Management

Own the (semi-automated) invoice process end-to-end
Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month)

HR & Payroll Administration

Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin)
Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes
Support 6 employees and 4–6 contractors