Quality Assurance

Job brief

This role bridges regulatory rigor with shipboard reality protecting the lives of our seafarers, maintaining vessel integrity, and ensuring our ships remain commercially cleared by global charterers and Oil Majors.

Responsibilities

• Document Control: Developing, reviewing, and updating the company's SMS manuals, procedures, and checklists (just like the Management of Change procedure you are currently working on).
• Continuous Improvement: Ensuring the SMS remains practical, audit-defensible, and aligned with the latest industry regulations and best practices.
• Implementation Verification: Ensuring that both shore-based staff and shipboard crew actually understand and follow the documented procedures.
• Internal Audits: Planning and conducting annual internal ISM, ISPS (Security), and MLC (Labor) audits on the company's vessels and at the shore offices.
• External Audits: Acting as the primary liaison during external audits conducted by Classification Societies, Flag States, and Port State Control (PSC).
• Deficiency Management: Tracking and closing out any non-conformities (NCs) or observations raised during audits, ensuring corrective actions are implemented effectively.
• SIRE : Preparing vessels for third-party inspections (like the Ship Inspection Report Programme - SIRE) required by Oil Majors or charterers.
• Response Drafting: Formulating root-cause analyses and professional responses to vetting observations to clear the vessel for commercial trading.
• TMSA (Tanker Management and Self Assessment): Driving the company's TMSA program, gathering evidence, and proving continuous improvement across various safety and operational KPIs.
• Investigations: Leading or participating in the investigation of accidents, near misses, environmental spills, or equipment failures.
• Corrective & Preventive Action (CAPA): Identifying the root cause of incidents and ensuring corrective actions (e.g., new training, updated procedures) are deployed fleet-wide.
• Lessons Learned: Distributing safety bulletins and lessons learned to the fleet to prevent the recurrence of similar incidents.
• Risk Assessments: Reviewing and approving complex risk assessments for non-routine or hazardous operations.
• MoC Gatekeeper: Reviewing Management of Change requests (as seen in your email thread) to ensure that technical, operational, or organizational changes do not introduce unmitigated risks to the vessel or crew.
• Horizon Scanning: Keeping track of upcoming changes to international maritime regulations (IMO, SOLAS, MARPOL) and updating company policies accordingly.
• KPI Monitoring: Tracking fleet performance metrics (e.g., lost time injuries, outstanding MoCs, PSC deficiency rates) and reporting these to top management.

Requirements

• Education: Open to any Bachelor's Degree. A degree in Marine Engineering, Naval Architecture, Nautical Studies, or a Maritime Academy graduate is highly advantageous
• Experience: 2–3 years in a QA, QC, or HSEQ role within maritime and/or Oil & gas Company.
• Certified Awaness for ISO 9001
• Proficient in maintaining audit logs, tracking vessel certificates, and monitoring Non-Conformance Reports (NCR/CAPA)
• Willing to travel and attend seminars
• Strong communication and presentation skills
• Detail Oriented

Originally posted on Himalayas