Purchasing Coordinator

Partner for Rural Impact's (PRI) work began more than 30 years ago with a place-based partnership in Appalachian Kentucky, where we’ve shown demographics don’t have to determine destiny. Today, we partner with rural leaders and allies across the country to share that work and build local partnerships that put young people on a path to economic mobility.

Position Summary

The Purchasing Coordinator is a key full-time position for Partners for Rural Impact (PRI). Reporting to the Director of Purchasing, the Purchasing Coordinator coordinates and monitors purchasing and contracting requests, including the procurement of goods and services; reviewing contracts and purchasing requests for organizational and funder policy requirements; generating agreements; tracking agreements through the review and approval process and working closely with PRI staff to foster a culture of collaboration and continuous improvement. The position leads and operates with the goal thatAll Rural Students Succeed.

Primary Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as the first point of contact for purchasing and contracting requisitions and follow-ups with both requestors and vendors

• Verify that all pertinent details, documentation, and approvals are submitted along with requisition requests

• Set up inbox folders for incoming requests and add to the working queue

• Manage Purchasing inbox and assign messages to appropriate team member and/or vendor files.

• Monitor DocuSign to ensure documents are directed to the appropriate team member and are completed in a timely manner

• Set up new vendor accounts for PO purchases with both the vendor and the accounting system

• Provide guidance to staff regarding the essential information and bids needed to draft, review and execute agreements in accordance with the organizations or funder’s established policies or contract requirements

• Assist with developing and implementing purchasing strategies across all areas for purchasing goods and/or services

• Process, complete and track supplemental and subaward agreements

• Work with PRI Accounting Team to process purchase card request and limit increases

• Notify staff of contracts that are ending and support the issuance of renewal agreements where appropriate

• Provide ongoing user training and contribute to training materials as needed for PRI’s contracting and purchasing processes

• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed.

Position Location & Schedule

This position is designated as a remote/home-office position. Remote work must be performed from a location approved by PRI and in accordance with PRI's Remote Work Policy. Not all positions are eligible for remote work; eligibility is determined based on the responsibilities and operational needs of each position. Remote/home-office positions may also be subject to residency restrictions and limited to states in which PRI is authorized to employ staff.

Minimum Qualifications

Education required to ensure success in this position:

• Associate's degree or five years of related experience

Experience required to ensure success in this position:

• Three years of experience supporting purchasing, finance or related field required

Special skills, knowledge and abilities:

• Knowledge of federal grants, procurement and contracting processes

• Ability to work with or through various groups of internal and external people

• Excellent organizational skills and attention to detail

• Superb project management and process tracking / monitoring skills

• Strong verbal and written skills, and ability to convey complex information in a way that others can readily understand

• Exercise sound judgment and think logically to prioritize and carry out tasks and responsibilities

License, certification, or registration necessary:

• Must have access to reliable transportation
• Successfully complete pre-employment background check

Physical requirements:

• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants

• Ability to occasionally lift up to 25 lbs

• Ability to travel independently by car and plane regionally and nationally

• Ability to operate standard office equipment

Environmental conditions:

• Work in a fast-paced setting with frequent interruptions and shifting priorities

Additional Company Information

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.

• Flexible spending accounts, plus an employee assistance program.

• Life and long-term disability insurance and retirement plan.

• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.

• Tuition assistance and professional development for employees.

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. 

Originally posted on Himalayas