Procurement Specialist

Assists in purchasing goods and services while maintaining cost-effectiveness and quality. Responsibilities include researching suppliers, processing purchase orders, reconciling invoices, and tracking inventory. This role supports the supply chain by ensuring materials arrive on time and are accurately recorded in enterprise systems.

Key Responsibilities

• Purchase Order (PO) Management: Issue and manage accurate purchase orders, ensuring all specifications, quantities, and pricing align with vendor agreements.
• Vendor Communication: Communicate daily with suppliers to request quotes, confirm delivery dates, and resolve shipping or pricing discrepancies.
• Invoice Reconciliation: Clear cost exceptions by matching received POs against vendor invoices to ensure accurate billing.
• Inventory Monitoring: Track inventory levels, review projected out-of-stock reports, and assist in maintaining optimal stock to prevent delays.
• Data Entry: Update data in Enterprise Resource Planning (ERP) systems to track material costs and supplier lead times.

Requirements and Qualifications

• Education: Bachelor's degree in business administration, Supply Chain Management, Economics, or a closely related field or 5-10 years of working experience.
• Software Proficiency: Familiarity with MS Office (especially Excel for data analysis) is required. Functional proficiency in ERP platforms like SAP, Oracle, Open-Source Platforms, or Coupa is highly preferred.
• Soft Skills: Strong verbal and written communication (preferably English), acute attention to detail, and basic analytical capabilities for evaluating vendor pricing.

Originally posted on Himalayas