Policy Governance Coordinator

First Nations Technical Institute · Canada · 27.66 – 27.66 · posted today ago

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About this role

Policy Governance Coordinator

Position Type: Full-Time / Contract (ASAP - March 31, 2027)

Position Status: New Position

Location: Remote

Reports To: Director, Human Resources

Hourly Rate: $27.66, plus 4% vacation pay

About FNTI (First Nations Technical Institute)

Established in 1985, First Nations Technical Institute (FNTI) is an Indigenous-owned and governed post-secondary institution accredited by the Indigenous Advanced Education and Skills Council (IAESC). Operating from Tyendinaga on the Bay of Quinte and virtually, FNTI delivers community-driven programs grounded in Indigenous knowledge, connecting learners to their communities while pursuing meaningful education.

Job Summary

The Policy Governance Coordinator serves as the central coordinator and support for FNTI's overall policy modernization project and governance implementation. This role provides ongoing oversight, coordination, tracking, quality assurance, and governance implementation across all policy streams. They are essential in driving the successful completion of priority policies, strengthen institutional governance practices, and support the establishment of a comprehensive, proactive policy governance framework.

Deliverables

Implement the approved Policy Governance Framework across all existing and future policies.
Conduct a comprehensive review of current policies to identify and eliminate policy duplication, overlap, and inconsistencies.
Develop and maintain a master policy inventory and tracking system.
Align all policies with the approved FNTI policy template and format standards, ensuring consistency in numbering, categorization, version control, and review schedules.
Coordinate policy review and approval workflows, support policy renewal processes, and maintain governance documentation.
Review policies for readability, accessibility, and organizational consistency.
Facilitate consultation sessions and feedback loops with departments, leadership, and the Policy Committee to ensure policies reflect operational realities.
Liaise effectively with policy writers, departments, and policy committees.
Provide regular status reports and updates regarding project milestones, emerging bottlenecks, and completion metrics.
Develop brief guidance materials or orientation to support staff and managers in navigating updated policy workflows.
Monitor progress to ensure all deliverables are completed.
Perform additional duties consistent with the scope and level of the position.

Qualifications & Core Competencies

Post-secondary degree or diploma in Public Administration, Business Administration, Human Resources, Communications, or a related field (or an equivalent combination of education and experience).
Demonstrated experience in policy analysis, development, modernization, and governance implementation, ideally within an educational, non-profit, or public-sector setting.
Proven background in project coordination, process mapping, and managing administrative workflows to tight deadlines.

Knowledge, Skills & Abilities

Exceptional writing, editing, and proofreading skills with a sharp eye for detail, clarity, and structural consistency.
Strong working knowledge of document management systems, tracking databases (such as SharePoint or master inventory logs), and modern formatting standards.
Excellent interpersonal, facilitation, and communication skills to effectively liaise with diverse committees, leadership, and staff.
Strong organizational and time-management skills with the ability to balance multiple competing priorities and keep complex projects on schedule.
Familiarity with or appreciation for Indigenous educational environments, values, and community-centered governance practices is considered a strong asset.

Conditions of Employment

Willing and able to travel occasionally and work overtime as required.
Successful candidates must provide a satisfactory Criminal Record Check.
Must be legally entitled to work in Ontario, Canada.

Equity, Inclusion & Accessibility

FNTI is an inclusive employer. We welcome applications from candidates with diverse backgrounds and experiences. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), applicants may request accommodation at any stage of the recruitment process.

To request accommodation during the application process, please contact with the job title and accommodation details.

FNTI provides preference to qualified applicants of Indigenous ancestry who self-identify.