Part-Time Payroll Tax Specialist

Part-Time Payroll Tax Specialist
Location: Remote
Hours: 15-20 hours per week

About Us

RCR Consulting is a growing HR consulting firm, and we're looking for a part-time Payroll Tax Specialist to join our team. This role is built for someone who lives and breathes payroll tax compliance — multi-state registrations, agency notices, filing deadlines, and the regulatory shifts that come with them. You'll be the go-to payroll tax expert for our clients, pairing technical depth with strong client-facing communication. We're looking for a problem solver who is comfortable owning complex, multi-jurisdiction tax issues from start to finish.
We're looking for someone seeking permanent part-time employment, committed to RCR with flexibility to take on additional hours as business needs shift. A Monday–Friday schedule is required to stay available to clients. This role is not a fit for someone balancing another job alongside ours.

Responsibilities

• Register companies for new state and local tax accounts, including SUI, SIT, and applicable local withholding or occupational taxes, as clients expand into new jurisdictions
• Complete manual payroll tax filings and remittances (federal, state, and local) when automated filing isn't available or an issue requires hands-on correction
• Prepare and file payroll tax returns (Forms 941, 940, and state quarterly/annual returns) and year-end forms (W-2, W-2c) accurately and on time
• Research and resolve complex payroll tax issues — discrepancies, agency notices, penalty assessments, and filing errors — working directly with the IRS and state/local agencies
• Help clients regain access to locked, suspended, or otherwise inaccessible state and local tax accounts, including navigating agency identity verification and account recovery processes
• Monitor unemployment tax rates and manage SUTA rate changes, voluntary contributions, and rate protests where advantageous to clients
• Serve as the client-facing subject matter expert on payroll tax matters — advising on withholding elections, multi-state and reciprocity agreements, remote-employee taxation, and reporting requirements
• Reconcile payroll tax liabilities and identify and correct discrepancies before they become filing issues
• Track federal, state, and local legislative and regulatory changes affecting payroll tax, and proactively update clients and internal processes
• Build and maintain strong client relationships, providing responsive, high-quality service on all tax-related questions and issues

Requirements

• 5+ years of hands-on experience in payroll tax compliance, ideally supporting multiple clients or entities across many states
• Demonstrated experience registering companies for new-state SUI/SIT and local tax accounts
• Strong working knowledge of federal and state payroll tax regulations (FICA, FUTA, SUTA, state income tax withholding, local taxes)
• Experience researching and resolving payroll tax notices directly with the IRS and state agencies
• Experience with ADP Workforce Now required; familiarity with Paylocity, Gusto, or other payroll/HRIS platforms is a strong plus
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred
• Exceptional attention to detail and accuracy; comfortable owning compliance deadlines independently
• Strong written and verbal communication skills, with the ability to explain tax concepts clearly to non-technical clients
• Bachelor's degree in Accounting, Finance, or Business Administration preferred
• Ability to work Monday–Friday and flexibility to take on additional hours as client needs arise

Pay

$32 - $40 per hour, based on experienceWe are committed to being an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Originally posted on Himalayas