Operations & Executive Assistant (US Remote) (AO-14274)

Access Offshoring Philippines, Inc. · Philippines · posted today ago

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About this role

Category: Administration

Location:

THIS OPPORTUNITY IS OPEN EXCLUSIVELY TO CANDIDATES CURRENTLY BASED IN THE PHILIPPINES. APPLICATIONS FROM CANDIDATES RESIDING OUTSIDE THE PHILIPPINES WILL NOT BE CONSIDERED.

About Access Offshoring

Access Offshoring specialises in connecting Australian and international businesses with skilled offshore professionals based in the Philippines.

About the Client

The client is a US-based live events and production company with over 30 years of experience delivering major events, brand activations and corporate experiences. The business also operates Wolf Oak Pastures and VHL Consulting.

Role Overview

We are seeking a highly organised and proactive Operations & Executive Assistant to support the company’s leadership and day-to-day operations. The role combines executive assistance, CRM management, project coordination, administration and process improvement.

Key Responsibilities

Provide executive and administrative support to company leadership.
Manage GoHighLevel (GHL) CRM, pipelines, automations and campaigns.
Coordinate projects, events, vendors and compliance documentation.
Assist with proposals, procurement, invoicing and general finance administration.
Support social media, content scheduling and business communications.
Maintain records, documentation and standard operating procedures.
Assist with administrative tasks across related businesses.
Use AI tools and automation to improve workflows and efficiency.

Requirements

Requirements
- At least 5 years’ experience in executive assistance, operations or administration supporting a US-based business.
- Hands-on experience with GoHighLevel, including CRM management and automations.
- Excellent written and spoken English.
- Strong organisational, communication and problem-solving skills.
- Confident using AI tools, particularly Claude.
- Able to manage competing priorities and work independently.
- Willing to work US Central Time hours.
- Available to start immediately.
Preferred:Experience in live events, production, hospitality, Monday.com, social media, Canva, Zapier or Make.

Software & Tools

GoHighLevel, Monday.com, QuickBooks, Microsoft 365, Google Workspace, Dropbox, DocuSign, Otter.ai, Claude and Zapier/Make.

Working Requirements
- Reliable computer and high-speed internet.
- Backup power and internet.
- Comfortable using Microsoft 365 and multi-factor authentication.
- Willing to sign confidentiality and data-handling agreements.