Manager, Government Contracts & Compliance

TITLE:Manager, Government Contracts & ComplianceRESPONSIBLE TO:Assistant General CounselDEPT/LOCATION:LegalSUPERVISES:N/AFLSA STATUS:Exempt

POSITION SUMMARY:

The Government Contracts & Compliance Manager is part of the Legal department and reports to the Assistant General Counsel (AGC). This position leads day-to-day contract administration and compliance for GII, including being responsible for GII’s federal government contracts and subcontracts compliance and nonprofit corporate compliance programs. This positions works closely with Legal, Finance, Procurement, Information Technology/Cybersecurity, Human Resources, the Project Management Office, program teams, and other business owners throughout the organization. The Manager is a self-driven, proactive professional who can interpret complex requirements, build practical processes, maintain audit-ready records, manage multiple deadlines, and communicate clearly with internal and external stakeholders, prime contractors, subcontractors, government representatives, and contractors.

BASIC FUNCTION:

• Government contract and subcontract administration across the full contract life cycle
• Federal Acquisition Regulation (FAR), agency supplement, and contract-clause compliance
• Compliance program coordination, internal controls, training, monitoring, and audit readiness
• Subcontractor administration, flow-down management, reporting, and recordkeeping
• Corporate compliance program administration, including charitable solicitation filings
• Policies, procedures, training, monitoring and reporting

SPECIFIC DUTIES:

Government Contract Administration

• Develop and maintain policies, procedures, training materials, compliance calendars, and monitoring tools that support fulfillment of contractual and compliance obligations; coordinate with responsible business owners to track completion of assigned requirements, deliverables, timelines, certifications, and corrective actions, and escalate overdue items, gaps, or compliance risks as appropriate.
• Administer federal contracts and subcontracts from pre-award review through closeout, including advising business teams on compliance considerations from[solicitations, proposals,andnegotiationsthroughawards,]modifications, deliverables, options, notices, and required certifications.
• Review and, with the oversight of internal and external legal counsel, interpret contract terms, applicable FAR/DFAR and applicable agency supplement clauses, statements of work, data requirements, and compliance obligations; identify risks and provide practical recommendations to the AGC and business owners.
• Develop and maintain complete, accurate, and audit-ready contract files, including executed agreements, modifications, correspondence, approvals, deliverables, certifications, subcontract records, and closeout documentation.
• Create and maintain contract obligation and clause matrices, deliverable calendars, responsibility assignments, and dashboards that provide visibility into deadlines, owners, status, and emerging risks.
• Coordinate compliance activities across Legal, Finance/Accounting, Procurement, IT/Cybersecurity, Human Resources, PMO, Mission, and program teams, and confirm that assigned obligations are documented and completed.
• Support government contract and compliance activities involving GII member organizations, including communicating applicable requirements, coordinating required documentation and reporting, tracking member or subcontractor obligations, and escalating identified contractual or compliance issues, while maintainingappropriate distinctionsbetween GII and member responsibilities.
• Support registrations, representations, and recurring submissions associated with government contracting, including SAM.gov and other agency or prime-contractor systems, as applicable.
• Prepare for and coordinate responses to audits, assessments, monitoring reviews, information requests, and inquiries from government agencies, prime contractors, auditors, and outside counsel.

• Provide training and day-to-day guidance to contract owners and operational teams on contract requirements, documentation standards, escalation protocols, and prohibited commitments or unauthorized changes.
• Track regulatory and contractual developments, assess their potential effect on GII operations, and recommend updates to controls, processes, and training.
• Prepare periodic reports and metrics for Legal and organizational leadership concerning contract status, compliance obligations, findings, corrective actions, and upcoming deadlines.
• Coordinate with outside counsel and consultants on assigned government contracts and compliance matters, including workplan management and billing review.
• Other duties as assigned.

Nonprofit Corporate Compliance

• Develop and maintain a corporate compliance program that includesprocedures, training materials, compliance calendars, and monitoring tools that support fulfillment ofnonprofitorganizationcompliance obligations; coordinate with responsible business owners to track completion of assigned requirements, deliverables, timelines,and corrective actions, and escalate overdue items, gaps, or compliance risks as appropriate.
• Administer recurring elements of GII’s corporate compliance program, including annual employee and board policy acknowledgements, conflict-of-interest disclosures, compliance certifications, and required follow-up.
• Coordinate the intake, documentation, review, escalation, and tracking of ethics, whistleblower, and other compliance concerns in accordance with GII policies and established investigation protocols.
• Maintain compliance records, registers, calendars, and supporting documentation relating to conflicts of interest, related-party matters, policy acknowledgements, investigations, corrective actions, and required reporting.
• Support periodic review and implementation of corporate compliance policies, including conflicts of interest, whistleblower and non-retaliation, records retention and destruction, gifts and ethics, and other governance or employee compliance policies.
• Coordinate annual compliance training and policy distribution; monitor completion; follow up on exceptions; and maintain evidence of completion.
• Support Legal, Finance, Human Resources, Internal Audit, and Board Relations in gathering and validating governance and compliance information required forannual corporate reports,state charitable registrations, board and committee reporting, and other organizational disclosures.
• Monitor compliance with records retention requirements and legal hold instructions; assist business owners with retention questions, exception tracking, and periodic compliance reviews.
• Prepare periodic compliance dashboards and reports identifying training completion, exception trends, open disclosures, investigations, corrective actions, policy reviews, and overdue items.

RELATIONSHIPS:

• Internal: Work closely with the Legal team and with Finance/Accounting, Procurement, IT/Cybersecurity, Human Resources, PMO, Mission, program teams, Internal Audit, and other GII business owners.
• GII Members: Contact with member organizations may be required in connection with subcontracting, data, reporting, monitoring, and compliance support.
• External: Contact with prime contractors, subcontractors, consultants, outside counsel, auditors, vendors, and federal or state governmental agencies.

SKILLS NEEDED:

• Strong knowledge of federal government contracting principles, contract administration, and regulatory compliance, including experience interpreting FAR/DFAR clauses and agency supplements.
• Excellent organizational and project-management skills, including the ability to maintain contract files, manage calendars, track multiple dependencies and deadlines, and follow issues through resolution.
• Strong analytical judgment and risk-identification skills, with the ability to translate complex requirements into clear operational actions.
• Excellent research, writing, negotiation, and verbal communication skills for both legal and non-legal audiences.
• High attention to detail while meeting deadlines in a fast-paced, cross-functional environment.
• Ability to build collaborative relationships and work effectively with people at all levels of the organization.
• Technology proficiency, including Microsoft Word, Excel, PowerPoint, Teams, SharePoint, and contract or project management systems; ability to create trackers, dashboards, and structured reports.
• Sound discretion in handling confidential, proprietary, controlled, or sensitive information.
• Ability to exercise independent judgment, recognize when escalation is required, and provide well-supported recommendations.

EDUCATION:

Bachelor's degree in business, public administration, finance, law, or a related field. An advanced degree or relevant professional certification,such as CPCM, CFCM, CCCM, CCEP, or CHCis preferred.

EXPERIENCE:

Minimum five years of progressively responsible experience in federal government contract or subcontract administration, corporate compliance, or a closely related field, including substantive experience interpreting and applying federal procurement regulations and contract requirements. Experience supporting federal contracts, nonprofit organizations, federal grantees, or professional-services organizations preferred.

DECISION MAKING:

Make day-to-day decisions regarding contract administration priorities, documentation, monitoring, process implementation, and operational follow-up; identify and escalate material legal, compliance, financial, cybersecurity, performance, and reputational risks; and make sound, supported recommendations to the AGC and other leaders, as appropriate.

SUPERVISION:

N/A

PHYSICAL EFFORT:

Sedentary, lifting 10 lbs. maximum. Walking or standing is required only occasionally. Requires long hours at a computer.

Originally posted on Himalayas