Executive Virtual Assistant (Healthcare Tech)

Assist World · Philippines · $800 – $1k · posted today ago

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About this role

Company Overview

We are a growing healthcare technology company with a distributed team of ~32 employees and three co-founders. We are seeking a highly reliable, detail-oriented Executive Virtual Assistant to support senior leadership with daily operations and scheduling. This role will primarily support two co-founders, with occasional assistance to a third co-founder and select team members. Consistency, trust, and responsiveness are critical to success in this role.

Role Overview

The Executive Virtual Assistant will serve as a trusted partner to leadership, owning calendar management, travel coordination, inbox organization, and interview scheduling. This role is ideal for someone experienced in supporting executives in fast-paced environments who values structure, follow-through, and proactive communication.

Core Responsibilities

Executive & Administrative Support

Manage complex calendars for multiple co-founders
Schedule meetings
Resolve conflicts
Build in focus time
Coordinate domestic and international travel Flights, hotels, itineraries
Last-minute changes and adjustments
Draft and manage emails on behalf of executives
Maintain inbox organization and prioritization

Scheduling & Coordination

Schedule internal and external meetings
Coordinate interview scheduling with candidates and internal stakeholders
Ensure timely follow-ups and confirmations
Support hiring coordination to ensure a smooth candidate experience

Cross-Team & Ad Hoc Support

Occasionally assist other team members (e.g., sales leadership) with travel or scheduling
Create and maintain documents, Google Sheets, and trackers as needed
Support light administrative tasks across the organization (≤10% of workload)