Executive / Personal Assistant

Assist World · South Africa · $600 – $800 · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

About the Role
We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life.
This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.
The ideal candidate is someone who thrives in a fast-paced setting, takes initiative,
communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting
Business Operations
● Calendar and schedule management across multiple businesses
● Email and inbox management
● Meeting coordination and appointment scheduling
● Administrative support and document preparation
● Task management and follow-up
● Research projects and information gathering
● Internal coordination across teams and stakeholders
● Managing priorities and ensuring deadlines stay on track
Client & Professional Support
● Professional email communication with clients
● Meeting preparation and follow-up
● Organising information and resources
● Supporting project and workflow administration
Personal Assistance
● Personal calendar management
● Family scheduling and appointment coordination
● Travel research and booking support
● Managing personal administrative tasks
● General life organisation and planning assistance

What We're Looking For (Essential Skills & Experience)

Previous experience as an Executive Assistant, Personal Assistant, or Chief of
Staff-style support role
Excellent written and verbal English communication skills
Strong organisational and time-management abilities
Ability to manage multiple priorities simultaneously
High attention to detail
Strong problem-solving skills and initiative
Comfortable working independently with minimal supervision
Ability to handle confidential information with discretion

Technology & Tools

Google Workspace (Gmail, Calendar, Docs, Sheets)
Slack
Asana or similar project management platforms
Loom or video-based communication tools
Figma experience is a bonus but not essential

Success in This Role Looks Like

Keeping calendars organised and conflict-free
Proactively reminding and preparing the executive for meetings
Managing inboxes efficiently and keeping communications moving
Following up without being asked
Quickly acknowledging tasks and maintaining clear communication
Taking ownership of administrative responsibilities
Bringing calm and organisation to a busy, fast-paced environment

Ideal Personality

Proactive rather than reactive
Highly responsive and communicative
Detail-oriented and reliable
Comfortable receiving instructions via Loom recordings, Slack messages, and voice, notes
Naturally organised and process-driven
Adaptable and resourceful
Able to work with urgency when required