Executive Assistant to USCAN General Manager and Contrast Media Team

Job Title: Executive Assistant to USCAN General Manager and Contrast Media Team

Job Location: Remote

Job Location Type: Remote

Job Contract Type: Full-time

Job Seniority Level:

Job Description Summary

Supporting the USCAN VP/General Manager, USCAN Contrast Media Leaders and field team. We are seeking a highly organized and proactive Executive Assistant (EA) to provide comprehensive administrative support involving calendar management, travel coordination, meeting preparation, and acting as a liaison between executives and internal/external stakeholders.

Job Description

Roles and Responsibilities

• Proactively coordinate GMs schedule and effectively manage GMs calendar for meetings and key priorities.
• Prepare presentations, reports, spreadsheets, meeting minutes and other information materials, including follow up of actions.
• Coordinate regular communications from the GM, including drafting, organizing, and distributing updates, announcements, meeting follow-ups, and other key messages to internal stakeholders to ensure consistent and timely communication across the USCAN Contrast Media team.
• Plan, schedule and organize business meetings and travel itineraries, ensure the validity of visas and passports, prepare and reconcile expense accounts; process the GM’s travel expenses.
• Establish and develop strong relationships with the other EA’s across the globe to achieve good coordination and effective activities planning.
• Organize large meetings (e.g. departmental meetings, project workouts), coordinating on- and/or off-site resources as required.
• Support the GM’s and Contrast Media Team projects management and priorities and take charge of their follow-up to ensure that commitments are met within the allotted time.

Required Qualifications

• 5+ years of previous executive administrative experience supporting a C-level or GM Executive Leadership is required.
• Proven experience in assisting executives leading multiple country leaders and diverse teams. You have experience of Outlook, Teams, PowerPoint and Excel.
• Organized, rigorous, you are also an excellent communicator (English oral and written).
• Proactively drives improvement of day-to-day activities while demonstrating a behavior of thinking ahead of the curve. Engage and implement small continuous improvement projects.
• You know how to work methodically, analytically, and make decisions in ambiguous situations.
• Ability to provide absolute security for highly confidential information and to maintain the confidentiality of extremely sensitive information.
• Experience onboarding Commercial team members located across the country to ensure a smooth transition into the company and team

Desired Characteristics

• You have extensive and proven experience as executive assistant in multinational companies and matrix organization.
• Strong organizational skills and a keen sense of detail and precision.
• Resourcefulness and flexibility to manage unforeseen events for example travel disruptions.
• Ability to set priorities and anticipate needs, make decisions in ambiguous situations and to balance workload with tight deadlines and change priorities in a rapidly changing environment.
• Experience in project management.
• Ability to work virtually effectively but also flex and travel to work sites, when appropriate to support meetings.

We will not sponsor individuals for employment visas, now or in the future, for this job opening. For U.S. based positions only, the pay range for this position is $78,400.00-$117,600.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

Application Deadline: October 09, 2026

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Originally posted on Himalayas