Executive Assistant, Operations and Scheduling - Key Accounts

This is a position within Haldren and not with one of its clients.
This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.
Key Responsibilities

• Own inbox triage and stakeholder communication to protect executive focus time
  
• Maintain meeting cadence and ensure decisions and next steps are documented
  
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
  
• Maintain confidential records, contracts, and correspondence in shared systems
  
• Coordinate candidate and client interviews with discretion and precision
  
• Support process improvements for scheduling, document control, and executive workflows
  
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
  

Requirements

• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
  
• Advanced calendar management and executive-level coordination capability
  
• Proficiency with office productivity tools and executive document formatting standards
  
• Strong written and verbal communication skills in a professional services environment
  
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
  
• Comfort working with confidential information and applying sound judgement
  
• Ability to work effectively in a remote environment with disciplined time management
  

Benefits

• Salary range: 460,000 - 600,000
  
• Remote work arrangement (South Africa)
  
• Opportunities for professional growth
  
• Flat management structure with direct access to decision-makers.
  
• Open communication environment.
  
• Full medical coverage.
  

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions

Originally posted on Himalayas