Executive Assistant

Hyre · Mexico · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

Executive Assistant

Work Type:Full-time.
Schedule:US Business Hours.
Location:100% Remote.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support senior leadership with a wide range of administrative and operational tasks. The ideal candidate is resourceful, detail-oriented, and capable of handling confidential information with absolute discretion. This role is critical in helping executives stay focused on strategic priorities by seamlessly managing calendars, communications, and daily workflows.

Key Responsibilities

Calendar & Schedule Management:Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
Communication & Correspondence:Draft, edit, and manage email correspondence and other communications on behalf of the executive.
Document Preparation:Prepare presentations, reports, meeting agendas, and follow-ups.
Project Support:Assist with project management tasks and ensure all operational deadlines are met.
Research & Logistics:Conduct light research and organize relevant information for decision-making. Handle travel arrangements and complex itineraries as needed.
Stakeholder Liaison:Serve as the primary liaison between the executive and internal/external stakeholders.
Record Keeping:Maintain accurate records and organized filing systems (digital and/or physical).

Requirements & Qualifications

Experience:Proven experience as an Executive Assistant, Administrative Assistant, or in a similar high-level support role.
Technical Proficiency:High proficiency in Microsoft Office or Google Workspace (Docs, Sheets, Slides, Calendar, etc.).
Communication Skills:Excellent verbal and written communication abilities.
Core Competencies:Strong organizational and time management skills. High level of professionalism and strict adherence to confidentiality. Ability to manage multiple priorities efficiently in a fast-paced, remote environment.
Remote Infrastructure:Must have a dedicated, noise-free home office setup equipped with a reliable, high-speed internet connection and a backup power source.

Preferred Qualifications (Bonus):

Prior experience directly supporting C-level executives or business owners.
Familiarity with project management tools (e.g., Asana, ClickUp, Trello).
Comfortable handling event planning, complex logistics, and vendor coordination.
A highly resourceful and proactive approach to problem-solving.