Executive Assistant

Huzzle · South Africa · posted today ago

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About this role

About Huzzle

At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

Job Summary

We are looking for a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high-level priorities.

The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross-team communication, and thrives in a detail-oriented, proactive role.

Key Responsibilities

Manage and organize executive calendars, meetings, and appointments.
Coordinate internal and external meetings, including preparing agendas and meeting notes.
Handle email inbox management and respond to routine correspondence on behalf of executives.
Arrange travel bookings, itineraries, and accommodation when required.
Assist with project coordination and follow-ups across teams.
Prepare reports, presentations, and documents for executive meetings.
Maintain confidential records and sensitive company information.
Support operational and administrative processes to ensure smooth day-to-day executive workflow.
Assist with CRM updates, task tracking, and internal systems where necessary.

Requirements

2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Experience managing calendars and coordinating meetings across time zones.
Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar).
Ability to work independently in a fully remote environment.
High attention to detail and strong problem-solving skills.
Professional discretion when handling confidential information.