Executive Assistant for AI Startup

Pomelo · Philippines · posted today ago

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About this role

About Us

Pomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.

About the Role

We’re looking for an experienced, reliable, proactive, and extremely hard-working Executive Assistant to support a VC-backed, US-based healthcare tech startup (that has raised over $200M in venture funding and is now valued at over $1B). You will be supporting the company's GTM executives in this role. Your goal will be to take as many tasks off the team's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.

Responsibilities

Act as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resources
Manage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
Proactively follow-up with timely reminders and to-do lists
Set the agenda and discussion points/topics for the executives' meetings
Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
Lead, manage, and oversee project timelines, budgets, and resources
Create knowledge bases, SOPs, and other documents based on business needs
Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement
Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
Ensure that all deadlines are met and all work is produced in a timely manner
Perform ad hoc administrative, business operations, and special project tasks as needed

Qualifications

Bachelor’s degree in a relevant field
4-5+ years in an executive assistant/operational/admin role
Professional fluency in English with excellent written, reading, and speaking skills
Proficient in Slack and Google Workspace; experience with project management tools is a plus
Ability to handle confidential information and anticipate needs
Ability to work in US Pacific Time zone (8:00am-5:00pm PT, or 7:00am-4:00pm PT)