Executive Assistant

About Dwelly

Dwelly is an AI-first property-tech company. As the leadership team scales, we need an equally senior operator running alongside it — which is why this role is being built from the ground up, not slotted into an existing structure.

Role Summary

We're hiring an Executive Assistant to support Dwelly's leadership team and to build the company's EA function from the ground up. This is a senior, career-level hire: someone with 10+ years of experience, ideally forged in a fast-paced startup or in direct support of senior executives, who can run a principal's day-to-day with total reliability while also standing up and leading a team of EAs (a team likely to grow further as Dwelly scales).

What You'll Do

Your main objective is to build a structure that maximises the executive team's time, reducing administrative and operational burden across both their professional and personal lives so they can focus more time on productive work and rest.

Executive support

• Own the calendar, inbox, and daily operating rhythm for senior leadership, anticipating needs before they arise
• Coordinate complex, multi-stakeholder scheduling across time zones
• Prepare briefing materials, agendas, and follow-ups for high-stakes meetings
• Manage travel, expenses, and other administrative workflows with precision
• Act as a trusted gatekeeper, exercising sound judgment on what requires the principal's attention and what does not

Team leadership

• Build from scratch and manage a team of EAs supporting other members of the leadership team, with the function expected to grow over time
• Set the structure, standards, and quality bar for how the EA function operates across the company
• Hire, onboard, coach, and develop EAs as the team scales
• Build processes and tools that enable the team to operate consistently and efficiently

What We're Looking For

• 10+ years of experience as an Executive Assistant, ideally in a fast-paced startup or supporting senior executives
• Proven experience managing or leading a team of EAs
• Proactive and autonomous, with the ability to anticipate needs, identify issues before they arise, take initiative, and drive tasks through to completion with limited direction
• Exceptional organisational skills and the ability to manage multiple priorities without losing attention to detail
• Strong ownership mentality and a can-do approach, with a bias toward solving problems rather than simply escalating them
• Strong attention to detail
• A collaborative team player who works effectively across the organisation while independently managing their own workload and responsibilities
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders
• Proficiency with modern productivity and collaboration tools, including calendar, email, project management, and similar platforms
• High integrity, professionalism, and discretion, with the ability to handle sensitive and confidential information

Nice to Have

• A genuine, long-term commitment to the EA craft — someone who sees deep mastery of executive support and team-building as a career in itself, not a stepping stone to another function
• Event Planning Experience

Compensation & Benefits:

• Competitive salary with the potential for equity options based on performance, recognising exceptional contributions to our integration success.

What is it like being a Dwell-er?

Feel free to check out Dwelly Core Principles. That’s about what we believe in, how we operate and make decisions.

What we offer is not a fancy office or a static workplace. Instead, this is solving one of worlds’ most complex problems in the largest consumer industry in the world (residential rentals), to improve the experience for >30% of households (>5M in the UK, and >100M including EU and US) that live in rental homes.

This is about disrupting the largest, most antiquated industry in the world, with one of the strongest operational and technical teams that exist in the UK and the EU. We work hard, and we shoot for extremely ambitious results. But we want people to be proud of what they’ve built and be able to look back and say one day “hell yeah, that was me that did it all”.

• Customer obsession rather than competitive focus
• Passion for invention
• Operational excellence
• Long-term thinking

By applying for this position, you consent to the processing and storage of your personal data for recruitment purposes for up to 365 days, in accordance with our data retention policy and applicable data protection laws.

Originally posted on Himalayas