Executive Assistant (Business Support)

Assist World · Philippines, South Africa · $1k – $2k · posted today ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

Overview

We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.

This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.

Key Responsibilities

Inbox & Communication Management (CORE)

Manage and triage incoming emails
Respond, redirect, or decline requests on behalf of the executive
Act as a gatekeeper — ensuring only high-priority items reach the executive
Route requests to relevant team members

Calendar & Time Protection

Manage and optimize executive calendar
Decline or reschedule unnecessary meetings
Ensure time is allocated effectively

Business Operations Support

Assist in keeping internal workflows on track
Support coordination across team members
Ensure follow-ups and tasks are completed

Collaboration with EA Team

Work under and alongside the current EA
Learn systems and processes quickly (within ~2 weeks)
Transition into independent support after onboarding

Requirements

Strong experience in Executive Assistant or similar role
Excellent judgment and decision-making ability
Ability to confidently say “no” on behalf of executive
Highly organized and detail-oriented
Comfortable working in structured, fast-paced environments
Experience with Google Workspace
AI awareness or willingness to learn

Nice to Have

Experience supporting high-level executives
Experience in fast-growing or high-demand environments

Location: Remote
Type: Full-Time
Working Hours: 10:00 AM – 7:00 PM Pacific Time
Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)