Educational Program & Partnerships Coordinator

HCEsquared · United States · posted today ago

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About this role

Our Company

CMEsquared® is dedicated to improving clinical care and patient outcomes by providing the highest quality education in dermatology and beyond for healthcare providers. CMEsquared develops both live and enduring CME-accredited activities in collaboration with ACCME-accredited joint providers. Innovative formats and teaching strategies ensure a more engaging, valuable educational experience relative to the lecture format of many CME activities. CMEsquared accredited education is developed based on a thorough assessment of identified educational needs, resulting in timely, relevant learning opportunities that convey actionable knowledge, skills, and tools.

CMEsquared creates live in-person, large annual conferences, as well as virtual and hybrid events, regularly scheduled webinars, and other online educational activities. For more details on our portfolio of conferences and programs please visit cmesquared.org. To view our activities, visit dermsquared.org

The Essentials

This opportunity is only for those looking for a fast-paced startup environment. Let’s start with the essential qualities and values we are looking for in a candidate:

Self-motivated, fast learner who is ready to hit the ground running
Organized, proactive, and detail oriented
Problem solver with an elevated level of curiosity and who is an independent thinker
Good listener and maintains accountability for their actions
Ability to work independently and under tight timelines
Strong written and verbal communication skills
Continuous improvement mindset
Active coordination with the foundational elements of a good team player: humble, collaborative, can-do attitude, etc.
~5% travel – if/as needed to participate in periodic team meetings

Job Description

Title: Educational Program & Partnerships Coordinator

Dual reporting to: VP, Educational Development, and Project Manager

Location: REMOTE

CMEsquared is seeking an Educational Program & Partnerships Coordinator to coordinate CME activity execution: timelines, cross-functional logistics, and compliance with grant, ACCME, and budget requirements. The role also manages relationships with educational partners and medical societies, handling contracts, invoicing, and CRM upkeep to grow the organization's footprint. Additionally, this person supports grant development through program handoffs, supporter communications, and other funder-related tasks.

Responsibilities:

Project Coordination

Work with team to meet requirements of different grants and supporter needs
Ensure the overall delivery and implementation of CME activities to the highest quality, in line with the grant requirements, ACCME standards, and the allocated budget
Input detailed project-related tasks and deadlines into project management platform, assist in tracking deadlines
Collaborate cross-functionally with engagement team, ensuring their process remains on track for all CME-related efforts
Facilitate efforts for upcoming conferences – printed and digital handouts, CMEsquared booth, digital blades, delivery of presentation slides
Interface with external contractors to execute various tasks
Preparation for kick-off calls and other meetings
Organize and update CRM, SharePoint files
Review various documents, engagement efforts, CME activities prior to launch
Coordinate details for faculty including scheduling meetings, sending contracts, facilitating payments and reimbursements, booking travel, registering for conferences
Collecting, documenting, organizing, and cataloguing for Program and Activity Reporting System (PARS)
Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials
Employ strategic, compliant use of AI tools to maximize productivity and efficiency

Partnership Engagement

Manage relationships with educational partners, including contract development, invoicing, and payment tracking
Conduct outreach to medical societies across dermatology and adjacent therapeutic areas — including rheumatology, pediatrics, and gastroenterology — to expand the organization's network and broaden its footprint into new specialties
Research and estimate costs for stand-alone programs and develop preliminary budgets gathering data such as audio-visual costs, food and beverage, room rental, accreditation costs, etc.
Maintain accurate and up-to-date CRM records in Salesforce for each society and contact

Grant Development and Supporter Outreach

Facilitate the intake of program concepts and ideation to input into Salesforce, ensuring a seamless handoff from the business development team to the medical writing team
Maintain communication with the supporters on any activity updates, supporter status reports
Support VP of educational development in other funder-related tasks

Qualifications and Skills

4-year degree from an accredited institution
1+ years of work experience in continuing medical education. Experience in partnership development and project coordination preferred
Familiarity with CME/CE standards and processes
Excellent verbal and written communications skills
Superior organizational and time-management skills with a detail-oriented mindset
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and any project management software
Other software platforms highly preferred: Salesforce, Monday.com, Claude (or other AI), HubSpot, Slack, Google Workspace, SharePoint