E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Plus Forty · Philippines · $8 – $8 · posted today ago

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About this role

Operations Coordinator

About the Role
We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline.

This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast.

Work Structure & Requirements

Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila)
Schedule: Part-time (with potential to move to full-time) - 20 hours per week
Time Zone: PHT (Philippine Time)
Compensation: $8 USD per hour

Key Responsibilities

1. Supplier & Vendor Management

Manage day-to-day communication with co-packers and ingredient suppliers
Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety)

2. Purchasing & Order Management

Draft purchase orders for CEO sign-off and track orders through to delivery
Match invoices to POs and maintain accurate purchasing records

3. Logistics Coordination

Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery
Ensure order details and documents are submitted on time; track shipments and flag delays early

4. Production Tracking

Monitor production runs, lead times, and stock levels against the launch plan
Keep relevant stakeholders informed of any issues or changes

5. Regulatory Admin

Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines)
Maintain accurate records across supplier, order, and shipment trackers

6. CEO Support & Follow-Through

Chase actions and deliverables from meetings
Prepare a weekly status report for the CEO
Keep projects moving and escalate blockers proactively

Required Skills & Experience

Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred
Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential
Communication: Clear written and spoken English for supplier and stakeholder correspondence
Tech: Confident with spreadsheets and Google Workspace
Work Style: Highly organised, detail-oriented, and follows through without needing to be chased
Remote Experience: Comfortable working independently in a remote setup