Construction Project Coordinator

Construction Project Coordinator (Commercial Construction) – Remote

Construction Administration | AIA Billing | Bonding | Buildertrend | Project Coordination

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Construction Project Coordinator to support the successful execution of commercial construction projects from pre-construction through project completion.

This is a detail-driven operations role responsible for managing construction contracts, bonding processes, AIA billing, project documentation, and administrative coordination across multiple active projects. You’ll work closely with project managers, contractors, municipalities, vendors, and clients to ensure projects remain organized, compliant, and on schedule.

If you thrive in structured environments, enjoy coordinating complex construction workflows, and have experience with commercial construction administration, this role offers the opportunity to become an integral part of a growing construction organization.

What You’ll Own

Contracts & Bonding Management

• Review and manage commercial construction contracts throughout the project lifecycle.
• Coordinate bid bonds, performance bonds, and maintenance bonds.
• Prepare and submit bonding documentation accurately and on time.
• Communicate with bonding companies, municipalities, and general contractors.
• Track contract compliance and maintain organized project documentation.

AIA Billing & Project Administration

• Prepare and submit AIA billing packages.
• Maintain and update Schedule of Values (SOV).
• Track retainage and project payment milestones.
• Ensure billing submissions are accurate and completed on schedule.
• Monitor deadlines and proactively identify potential payment or billing issues.

Buildertrend & Project Systems Management

• Maintain project documentation within Buildertrend.
• Track project schedules, milestones, receipts, and progress.
• Keep project records accurate, organized, and up to date.
• Maintain CRM and project management system integrity.
• Support leadership with project reporting and visibility.

Administrative & Project Support

• Coordinate communication with clients, contractors, vendors, and project stakeholders.
• Support pre-construction and pre-sales administrative activities.
• Organize contracts, permits, and project documentation.
• Assist project managers with operational coordination.
• Participate in weekly project meetings and provide project updates.

Requirements

Must-Have Qualifications

Experience

• Experience working with commercial construction contracts.
• Hands-on experience with AIA billing and payment applications.
• Experience managing Schedule of Values (SOV).
• Knowledge of bid bonds, performance bonds, and maintenance bonds.
• Experience tracking retainage and construction billing documentation.

Core Skills

• Strong Microsoft Excel and Microsoft Office proficiency.
• Excellent written and verbal English communication skills.
• Outstanding organizational and time-management abilities.
• Ability to manage multiple construction projects simultaneously.
• Exceptional attention to detail and documentation accuracy.

Nice to Have

• Experience using Buildertrend or similar construction management software.
• Background in commercial construction, landscaping, or project management.
• Experience with CRM and project tracking systems.
• Basic bookkeeping or accounting experience within construction.
• Familiarity with construction financial reporting and payment tracking.

Tools & Technologies

• Buildertrend (Preferred)
• Microsoft Excel
• Microsoft Office Suite
• CRM Systems
• Construction Project Management Software

What Makes You a Strong Fit

• Highly organized and exceptionally detail-oriented.
• Thrive in structured, deadline-driven environments.
• Strong ownership mindset with excellent follow-through.
• Comfortable coordinating multiple moving parts simultaneously.
• Professional communicator with contractors, municipalities, vendors, and internal teams.
• Proactively identify and resolve issues before they become problems.

What a Typical Day Looks Like

• Review commercial construction contracts and project documentation.
• Prepare bonding packages and submit required documentation.
• Process AIA billing applications and update Schedule of Values.
• Track retainage, payment milestones, and billing schedules.
• Update Buildertrend and project management systems.
• Coordinate with contractors, municipalities, and vendors.
• Participate in project meetings and communicate status updates.
• Monitor project deadlines and ensure documentation remains accurate and complete.

In short: You serve as the operational backbone of commercial construction projects, ensuring contracts, billing, documentation, and project coordination remain accurate, compliant, and on schedule.

Key Metrics for Success (KPIs)

• Accurate and timely AIA billing submissions.
• Successful management of bonding documentation and deadlines.
• Accuracy of project records and CRM data.
• Timely completion of contract administration tasks.
• Reduced billing delays and payment issues.
• Effective coordination across multiple active projects.
• Consistent adherence to project deadlines and documentation requirements.

Why This Role Stands Out

• High-impact role supporting commercial construction projects.
• Opportunity to work closely with experienced project managers and leadership.
• Strong ownership over project administration and coordination.
• Exposure to contracts, bonding, billing, and construction operations.
• Fully remote work environment.
• Clear career progression into:
• Senior Project Coordinator
• Construction Operations Manager
• Project Manager
• Construction Operations Lead

Interview Process

1. Initial Phone Screen
2. Spark Hire Intro Video (3–5 minutes)
3. Final Client Interview
4. Offer & Background Verification

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

Apply Now

If you have experience coordinating commercial construction projects, managing contracts and AIA billing, and keeping complex projects organized from start to finish, we’d love to hear from you. Apply today and become a key contributor to a growing construction team.

Originally posted on Himalayas