Australian Bookkeeper & Admin Assistant

24x7 Direct · United States · 35k – 35k · posted 689mo ago

Listing supplied by Himalayas. 101 Careers did not originate this post and applications are handled by the employer.

About this role

This is a remote position.

We are seeking an experienced and reliableAustralian Bookkeeper & Admin Assistantto support an Australian real estate and building/construction business based in Victoria.

The ideal candidate will have experience with bookkeeping and accounting administration, preferably usingXero, and will be comfortable assisting with general administrative and data-entry tasks when required.

The successful candidate will primarily assist with accounting responsibilities and will also complete real estate, construction and general administrative work during available time. Training will be provided for business-specific administrative processes.

We are looking for someone dependable who can become a long-term part of the team and provide consistent remote support to our Australian business.

Key Responsibilities

Accounting and Bookkeeping

Perform bank and account reconciliations in Xero
Maintain accurate financial records
Assist with preparing BAS statements
Manage invoices, expenses, accounts payable and accounts receivable
Assist with general bookkeeping and accounting administration
Organise and maintain financial documentation
Follow Australian accounting procedures and business requirements

Real Estate Administration

Enter and maintain real estate data
Update property records and databases
Organise documents and digital files
Assist with property-related administration
Prepare spreadsheets, reports and correspondence
Perform general data-entry tasks

Building and Construction Administration

Assist with project and job administration
Maintain project records and documentation
Update spreadsheets and internal systems
Organise files, invoices and supplier information
Provide general administrative support to the building company
Complete other office and administrative tasks as required

Requirements

2 years or more Australian bookkeeping experience
Accounting, bookkeeping or finance background
Experience using Xero
Experience in bank reconciliations and BAS preparation
Trust Accounting experience is highly preferred
Strong attention to detail and accuracy
Good written and spoken English
Good computer skills, including Microsoft Excel and email
Ability to manage confidential financial and business information
Reliable, organised and able to work independently
Willingness to learn Australian business processes
Previous experience in real estate, construction or Australian bookkeeping is preferred but not essential

Work Environment & ExpectationsWhile this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.✅ This role requires:• Discipline and commitment to set working hours (strict shift times, not flexible)• Use of time tracking software during work hours• Active participation in team and client calls with your camera ON• Consistent availability and responsiveness throughout your shift• Treating this as a long-term, full-time job—not a side gig or freelance task⏱ Payroll is processed bi-monthly.We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.