Accounts Receivable Clerk (Payment Posting)

Engagement: Independent contractor
Working hours: 8 hours per week
Number of openings: 2

A long-established Caribbean conglomerate, operating across shipping, insurance, and retail, is expanding its accounting department through remote staffing. They're looking for accounting professionals with a strong accounting foundation, good analytical skills, and the ability to work accurately and accountably. Alongside the technical side, they value work ethic, professionalism, integrity, attention to detail, and meeting deadlines. The team works well with people who are proactive, dependable, and willing to take initiative.

About the role

We're looking for someone to handle payment posting for the accounts receivable team. Customer payments come in through several channels, and your job is to record each one, apply it to the right customer account and invoice accurately and on time, and follow up on anything that doesn't line up. You'll also support cash receipt reconciliation and customer accounts, and help keep customer balances accurate for the collections team.

You'll work with well-established procedures and report to an assistant manager on the accounts receivable team. The company provides full training on its accounting system, so prior experience with their specific software isn't expected.

What you'll be responsible for

The list below covers everything you could potentially handle in this role. It doesn't mean you'll be working on every item every week, and the mix will depend on where the department is in its cycle.

Payment processing and posting

• Posting customer payments received by cash, cheque, bank transfer, credit card, online payment platform, and direct deposit, and applying them to the correct customer accounts and invoices

• Processing customer deposits, advances, and prepayments

• Identifying and investigating unapplied and misapplied payments

• Posting all payments accurately and within established timelines

Cash receipt administration

• Verifying daily receipts against supporting documentation

• Preparing and maintaining payment posting batches

• Matching deposits to bank records and payment reports

• Keeping all receipts properly documented and filed

Customer account maintenance

• Reviewing customer accounts for discrepancies and helping resolve payment allocation issues.

• Correcting posting errors once approved

• Maintaining accurate customer account records

Reconciliation support

• Reconciling daily cash receipts to the accounting system

• Supporting customer account reconciliations and investigating variances between customer payments and outstanding balances

• Supporting month-end receivable reconciliation

Collections support

• Providing payment information to the collections team and researching disputed balances

• Monitoring unapplied receipts and credit balances

• Supporting the resolution of customer account discrepancies

Reporting and documentation

• Preparing daily payment posting reports and maintaining support schedules for customer payments

• Supporting audit requests with the required documentation

• Meeting document retention requirements

Internal controls and compliance

• Following established cash handling and receivable procedures

• Making sure all postings are supported by appropriate documentation

• Reporting unusual transactions or discrepancies immediately

• Maintaining confidentiality of customer and financial information

Qualifications

Education

• Associate degree, diploma, or equivalent qualification in accounting, finance, business administration, or a related field

Experience

• Minimum 1 to 3 years in accounts receivable, cash posting, cashiering, banking, or finance

• Experience working with ERP or accounting systems, preferred

• Experience handling high-volume transaction processing, an asset

Skills and competencies

• Strong attention to detail, accuracy, and personal accountability for your work

• Excellent numerical and data entry skills

• Strong reconciliation and problem-solving ability

• Able to meet daily deadlines

• Proficiency in Microsoft Excel and accounting software

• Strong organizational and time-management skills

• Professional working proficiency in English, clear spoken and written, to collaborate with an English-speaking team

• Collaborative, comfortable working alongside collections, billing, and customer service colleagues

• Comfortable working within established procedures

• Quick to learn a new system and a new set of processes

Originally posted on Himalayas