Payroll & Accounting Virtual Assistant

This is a remote position.

Rockstar is hiring a full-time Payroll & Accounting Virtual Assistant on behalf of a therapist-owned physical therapy company operating across multiple affiliate organizations and states.

This role supports payroll processing and monthly, quarterly, and annual financial closing and reconciliation across a group of distinct affiliate organizations. The ideal candidate is a fast learner who's comfortable operating within an established accounting system, keeps meticulous records, and can work independently once trained, while never cutting corners on accuracy or internal controls.

About the Client

This organization is a group of therapist-owned, therapist-led physical therapy companies, built by physical therapists who believed there had to be a better way to grow a practice, with more support and opportunity and less bureaucracy and burnout. The group spans dozens of clinic locations across multiple states, giving clinicians the autonomy and culture of an independent practice combined with the technology, resources, and support of a larger organization.

Their approach centers on clear paths for growth, modern systems, and genuinely investing in their people, values that extend to how they build and support their internal teams as well.

Key Responsibilities

Payroll Support

• Assist in payroll processing for 19 distinct affiliate organizations across 6 states
• Review timesheets and hours for accuracy prior to payroll submission
• Support payroll setup for new hires and processing for terminations
• Help track and apply payroll deductions, benefits contributions, and adjustments as directed
• Respond to basic payroll-related questions from affiliate contacts under guidance

Financial Close & Reconciliation

• Support monthly, quarterly, and annual financial closing and reconciliation processes across affiliate organizations
• Keep accurate records of incoming and outgoing payments to vendors and customers
• Assist with reconciling accounts and identifying discrepancies for review
• Help prepare supporting documentation for close processes and internal reviews

Accounts Payable & Receivable Support

• Assist with processing vendor invoices and payment requests
• Match invoices to purchase orders or approvals as required
• Track outstanding payments and follow up as directed
• Maintain organized records of vendor and customer transactions

Systems & Accounting Operations

• Learn and operate within the organization's accounting software (NetSuite ERP)
• Maintain accurate, organized documentation across multiple affiliate accounts
• Support internal audits and reviews by providing requested records and documentation
• Help identify opportunities to streamline recurring accounting or payroll tasks

Tools & Systems

• NetSuite ERP
• Microsoft Office

Requirements

Experience with NetSuite ERP is highly preferred

Strong multitasking ability

Genuine desire to learn and grow within the role

Able to work independently with minimal oversight after training

Discreet in handling sensitive employee information

Competent with Microsoft Office products

Comfortable learning new software as needed

Team player, willing to jump in and contribute wherever needed

Comfortable presenting and interacting with peers

Non-Negotiables

Integrity and confidentiality.Handles employee information and company funds ethically, protects sensitive data, and promptly raises any concerns or mistakes.

Accuracy and strong attention to detail.Carefully verifies payroll changes, invoices, approvals, coding, payment information, and reconciliations before processing.

Accountability and respect for internal controls.Meets deadlines, follows approval procedures, maintains complete documentation, and never bypasses controls, even under pressure to move quickly.

Benefits

Competitive salary commensurate with experience.

Opportunities for professional development and growth.

Work in a dynamic and supportive team environment.

Make a meaningful impact by helping to build and strengthen families across the Globe

Originally posted on Himalayas