Event Manager

About Xpedition Media, Inc.

At Xpedition, telling great stories is at the heart of everything we do. Each day, our team works together to produce heartfelt, human-driven content and events for clients like Google, Adidas, YouTube, fitbit, RingCentral and Discovery+. Due to our fast growth and incoming slate of new projects, we are looking for an Event Manager to join our Experiential Team.

Wearelookingforanexperiencedmarketingeventsprofessional,tomanageandexecutesomeofthehighestprofileprograms, globally.YouwillhelpdevelopandproduceeffectiveandoutstandingeventprogramsforourB2Bevents,overseeingallaspects ofeventprogramdevelopment,including,butnotlimitedto,content,creative,andlogistics,AVandvendormanagement.In addition,youwillalsouseyouranalyticalskillstoconductpost-eventreportingandROIanalysistomeasureprogram(s)for effectiveness.

TheEventManagerroleisidealforsomeonewhothrivesinfast-paced,cross-functionalenvironments,obsessesoverthe details,andbringsdeepexperiencemanagingthefulllifecycleofcorporateandstrategicevents;frominternalsummitsto high-visibilitythird-partytradeshows.TheEventManagerwillfocusonplanning,operationalizing,andexecutingmajor momentsthroughouttheyear,withcross-functionalworkingteams.Theeventmanagerwillbeplacedwithoneofourclients, embeddedfull-timeasadedicatedsupportresourcewithintheirglobaleventsteam.

Key responsibilitiesaredependentonclientneeds,butmayinclude:

• Eventexecution:Projectmanageassignedeventsfromstarttofinishbycreatingeventplaybooks,leadingweekly stakeholdermeetings,developingandpresentingpost-eventdebriefs,andtravelingonsiteorsupportingvirtuallyas needed.
• Logistics management: Oversee assigned event logistics, including placing booth orders, shipping materials and swag, andreportingonkeyperformanceindicatorstomeasurethesuccessofevents.
• Collaboration and coordination: Partner with marketing, sales, business development, and other teams to manage boothdesign,presentationcontent,onsitestaffing,andpost-eventanalysis.
• Budget oversight: Maintain and manage event budgets, ensuring cost-effective and high-quality delivery.
• Sales enablement: Create and distribute materials designed to help sales promote events — including drafting content foreventpages,invites,emails,andFAQs.
• Documentation and coordination resources: Create and maintain up-to-date trackers, workback schedules, timelines, briefs,andbriefingdocumentstoserveasasourceoftruththroughouttheplanningprocess.
• Stakeholder communication: Collaborate and communicate major deadlines, developments, and goal tracking to cross-functionalworkstreams,vendors,andleadership.Raisekeydecisionsandblockersforteamresolution.

Mandatory Qualifications:

• 5-7 of experience in experiential project management, at a remote or multi-location company
• DirectexperienceinworkwithandinaB2BtechnologyorSaaSenvironment,withafocusontradeshowbooth logistics,internalcorporateprograms(kickoffs,summits,customeradvisoryboards),andsalessupport
• Strongprojectmanagementskillswiththeabilitytoprioritizeanddrivemultipleprojectswithsimultaneousand conflictingdeadlinestoexecutionwithminimalsupervision,ontimeandonbudget.
• Excellentcommunicator;collaborative,organized,withstrongpresentationskillsandtheabilitytobuildrelationships acrosscross-functionalteams.
• Experienceworkingwithcross-functionalteamsandexternalvendorsonin-personevents,includingfabricationand signagevendors,staffingcompanies,anddesignfirms.
• Experiencemanagingeventswithlargeworkingteamsacrosscontentstrategy,creative,customerexperience,internal and external outreach, and event metrics.
• Highattentiontodetailandaresults-driven mindset.
• Comfortableworkinginafast-paced,embeddedclient environment.
• Willingnessandabilitytotravelandactasonsiteleadatmajorbrandmoments,nolessthan2–3timesperyearandup to 35% of the time.

PreferredQualifications:

• 3-5+yearsofexperiencemanagingB2BSaaSfieldmarketingandeventlogistics,includingfull-lifecycleexecutionof large-scaletradeshowbooths
• Astrongtrackrecordofplanningandexecutinginternalcorporateprograms,e.g.,annualrevenuekickoffs,executive summits, and customer advisory boards
• Demonstrableexperiencealigningeventstrategywithsalesenablement,leadgeneration,andpipelineacceleration goals in a fast-paced technology environment
• Knowledgeofenterprisesoftwaretechnologyandadesiretolearnnew technologies
• Experience working with and managing multiple production vendors, simultaneously

Xpedition Required Skills:

• Abilitytoworkinafast-pacedstart-up environment

●Approachableand accessible

●Flexibleand adaptable

• Strongrelationship-buildingskillsandapassionforworkingwith people

●Resourcefulandsolution-oriented

●Self-organized and self-motivated

• Excellentinterpersonalandcommunication skills
• Abilitytothinkstrategicallyandoperate tactically

●Proactivewithoutstandingfollow up

●Meticulouswith details

• Creativethoughtleadershipandproblem solving
• Trustworthywithaprovenabilitytooperatewith discretion

Xpedition Salary & Benefits:

● Unlimitedtime off

• Medical, dental, and vision benefits

● Remote work

● Careeradvancement opportunities

XpeditionMedia,Inc.iscommittedtoprovidingequalemploymentopportunitiestoallapplicantswithoutregardtorace,religionor religious creed, color, sex (including pregnancy, childbirth, or related medical condition), genetic information, gender, gender identity and gender expression, sexual orientation, national origin, ancestry, citizenship status, marital status, uniform service member status, military and veteran status, tribal status, age, physical or mental disability, caregiver status, unemployment status, salary history, or any other protectedstatusinaccordancewithapplicablefederal,state,andlocallaws.

Originally posted on Himalayas